Company Secretarial Services

 In adherence to the Singapore Companies Act, it is important for every Singapore Private Limited Company to appoint a Company Secretary within six months of its incorporation. The Company Secretary, responsible for fulfilling legal obligations for Singapore registered companies, is required to be an ordinary Singapore resident. 

 The duties of Company Secretary: 

• Coordinating the company’s formal decision making and reporting process;
• Formulating meeting agendas with the chairman and /or the chief executive;
• Attending meetings and taking minutes;
• Maintaining minute books;
• Certifying copies of minutes; and
• Ensuring that correct procedures are followed.

•  Maintaining statutory registers. 

Updating ACRA on:

• Any changes in the director’s of a company or particulars relating to director’s;
• Changes to a director’s name or residential address
• Removal from office in accordance with the Act or constitution
• Disqualification from holding office
• Appointments/resignations/deaths
• Annual returns
• Change of company name
• Adoption, alteration and revocation of constitution; issue of shares
• Any other changes that requires updating with ACRA

• Implementation of changes in the structure of the company’s share and loan capital and devising; and
• Implementing and administering director’s and employee’s share participation schemes.

• Reviewing developments in corporate governance; and
• Advising and assisting the directors with respect to their duties and responsibilities and compliance with their personal obligations under company law and, if applicable Stock Exchange requirements.

•  T RAVI PRACTICE PAC will notify you on filing deadlines and ACRA annual compliance matters in a timely manner. 

• Obtaining internal and external agreements to all documentation for circulation to shareholders;
• Coordinating the administration and attending of meetings and taking minutes; and
• Ensuring that correct procedures are followed.

• Ensuring that the company complies with its constitution; and
• drafting and incorporating amendments in accordance with the correct procedures.

• Coordinating the publication and distribution of the company’s annual report, accounts and interim statement; and
•  Preparation of the director’s report.

• Maintaining the company’s register of members;
• assisting with transfers and other matters affecting shareholdings; and
• attending to the queries and requests from shareholders.

• Communicating with the shareholders (i.e. through circulars)
• payment of dividends and interest
• issuing documentation regarding rights and capitalization issues
• general shareholder relations; and
• relations with institutional shareholders and their investment protection committees.

•  Acting as a channel of communication and information for non-executive directors. 

•  Ensuring the safe custody and proper use of the company seal if provided for in the company constitution.